As you may know, we are in a time of reorganization. Welcome email subject lines. We had only been a company for less than two years and we hadnt diversified our portfolio we were 100% dependent on that contract, she says. Dont miss an important step in your Reduction in Force process. I know that none of this will make it any easier for our friends and colleagues affected by the actions we are taking today. This crisis has sharpened our focus to get back to our roots, back to the basics, back to what is truly special about Airbnb everyday people who host their homes and offer experiences. Informative monthly email that provides employer-relevant news, resources, and insights about Human Capital Management. May open emails to your manager with specific meeting dates and respond more quickly. Remember to speak slowly and calmly. Case Study #2: Act decisively and deliver the news in a straightforward manner In 2009, Ted Karkus became the CEO of ProPhase Labs, the makers of Cold-EEZE. The employees direct supervisor should certainly be there, and possibly the supervisors manager. In some countries, we will start a consultation process. Lift weights. We plan to shift other Microsoft manufacturing and repair operations to Manaus and Reynosa respectively, and start a phased exit from Komaron, Hungary.In short, we will focus on driving Lumia volume in the areas where we are already successful today in order to make the market for Windows Phone. Please know this is not your fault. Do not argue with the employee. Additional reconnection networking email subject lines. Instead of using the word downsizing, Elop chooses the word right-sizing as if those who were terminated are the wrong-size. Let the employee know what steps you took to prevent this outcome, and that its not their fault their position is being eliminated. Dont miss an important step in your Reduction in Force process. You should know what you will say about the action being taken, the reason why, and when/how it will happen. Nobody ever got promoted because they fire well. Then say something like: The purpose of this meeting is to tell you that your career with this company has come to an end. Next, give the person a folder containing 0 It is impossible to predict how each employee will react to news of their layoff, and the way you respond to these questions and reactions have legal implications. Create a plan for the transition period so work will continue smoothly and the employee can transfer skills and knowledge as needed. Layoff Not only does Chesky say that he is truly sorry, but he also shares this incredible quote: One of the most important ways we can honor those who are leaving is for them to know that their contributions mattered, and that they will always be part of Airbnbs story.. Reconnection networking emails: Reconnection email to maintain relationship. WebA layoff email is used when a company is forced to lay off employees for reasons other than their own actions or performance, such as economic factors, relocation, outside factors, What do I say in Layoff meeting invite? : This was a situation that affected your whole team, but this also comes up with one-on-one meetings with people like if youre meeting to talk about problems in Within the next few hours, those of you leaving Airbnb will receive a calendar invite to a departure meeting with a senior leader in your department. 2. Include the reason for a We need to make some really hard decisions about what we will and won't do going forward, based on a few principles: We are organizing around our core: helping people move, and delivering things.We are building a cost-efficient structure that avoids layers and duplication and can scale, at speed.We are being intentional with our location strategy focused on key markets/hubs. As the Microsoft Devices Group, our role is to light up this strategy for people. Outside the US, all employees will receive at least 14 weeks of pay, plus tenure increases consistent with their country-specific practices. Tenure will be rounded to the nearest year. We expect to make this shift immediately while continuing to sell and support existing Nokia X products.To win in the higher price segments, we will focus on delivering great breakthrough products in alignment with major milestones ahead from both the Windows team and the Applications and Services Group. WebThe companys objectives for the notification meeting are: 1. Its a layoff memo masquerading as a corporate strategy memo. Manager: At this point I need to go over the details of the rest of your week/day, as well as the resources that the company will provide to assist you in your transition. This is certainly not something youd do for everyone, but if your relationship warrants it and it feels natural, its the kind thing to do. Dont bring up the employees poor performance or the fact that she had been warned. At 12am pacific time, I will host a world@ meeting for our Europe and Middle East teams. Sincerely, [Name] The roots of this company and our future are in productivity and helping people get things done. I knew that I had to make a hard decision, not because we are a public company, or to protect our stock price, or to please our Board or investors. This will give you time to get all the paperwork in order, including the employees last paycheck, as well as alert all those that should be in attendance. It could be a good idea to prepare such a script for both affected and unaffected employees. Made his statement feel precise, factual, and less vague. Very little corporate jargon was used.. When we started Airbnb, our original tagline was, Travel like a human. The human part was always more important than the travel part. 150 of the Best Email Subject Lines Examples. Thank you for meeting with me today. They've also been challenging for Uber, and many of you, as you've waited for us to define the road ahead. It is a final decision. The goal is to maximize your comfort in delivering the message while also granting dignity to the person whos being laid off. Your safety is another consideration. Tedknew he needed to act decisively. I've said clearly that we had to take tough action to resize our company to the new reality of our business, and that I would come back to you this week with the specifics. Our fundamental focus - for phones, Surface, for meetings with devices like PPI, Xbox hardware and new areas of innovation - is to build on that strength. Dont engage in small talk, get to the point. Finally, make sure that you have any documents needed for the termination ready ahead of time. Refer to the following as resources that are available for them: The separation process can be emotional for all parties, so you should be prepared for this. Best wishes,[Your Name][Your Job Title][Company Name]. Throughout this harrowing experience, I have been inspired by all of you. For example, if someone has been at Airbnb for 3 years and 7 months, they will get an additional 4 weeks of salary, or 18 weeks of total pay. Prepare for the human aspect of layoff/RIT. As Human Resources professionals, we work hard to make sure that we hire great people and that they meet their potential as employees. The Logistics of Holding a Virtual Layoff Meeting. Its a no-brainer to invest resources in doing this well, he says. Personalize It. There are many email WebShow gratitude for your experience with the company and the opportunity to work with talented individuals. Airbnb laid off 25% of its workforce in early May 2020, due to coronavirus impact on the travel industry. Finally, you should verify that you have the associates correct address to make sure that your employee benefits company can provide COBRA information (if applicable) to the correct address. In the US, we will cover 12 months of health insurance through COBRA. Streamline your hiring processes with our core platform. I thought I must have misinterpreted your request and, in the end, let you down. Perhaps the associate has other priorities that take precedence over work. She gathered the team together in the companys conference room and spoke in a direct and matter-of-fact way. As I have learned these past eight weeks, a crisis brings you clarity about what is truly important. Deliver the message directly but compassionately and allow the employee time to read the written notice of layoff you will give them during this meeting. While that's easy to say, the truth is that this is a decision I struggled with. Subject: A very difficult day, and what's next. But emotion, when its honest, is important to show. Maybe the employee isnt quite as suited or prepared for the position as was hoped. Manage user roles and invite hiring managers to collaborate. Collectively, the clarity, focus and alignment across the company, and the opportunity to deliver the results of that work into the hands of people, will allow us to increase our success in the future.Regards,Stephen. ), Complete Guide: How to Conduct a Layoff Notification Meeting. In this time of reorganization, weve researched every conceivable option to minimize the impact of these changes on each department, but unfortunately all those options still require us to make some very difficult decisions. Although weve done everything possible to minimize the impact of these changes on our department, we still need to implement some very difficult decisions. Respect. WebFirst, you need to send a clear message that the decision to terminate the employee is not a decision that was made by corporate HR alone. We will finish what you started, and we will be excited to see the great things that you will build next. But sometimes it just doesnt work out. The danger of a script is that you become too mechanical and detach yourself so much that you fail to show interpersonal sensitivity, he says. Its an emotional moment, but at the same time, its a task and its a skill. Preparing for the Layoff Meeting - shr.ucsc.edu Employee Offered Alumni Support We are encouraging all remaining employees to opt-in to a program to assist departing teammates find their next role. %LZD?^d+$(~U*d D w| We assessed how each team mapped to our new strategy, and we determined the size and shape of each team going forward. How to Lay Off Employees: A Scripted Guide on What & What NOT to Say. Marblehead, MA 01945. Tell the employee how to turn in or sign over any University equipment, passwords, keys, or ID cards. Email Subject Line Examples for Meeting Request - CareerCliff Today, I must confirm that we are reducing the size of the Airbnb workforce. Sense of urgency subject lines. You have been a huge part of this company and every day forward we will build on the foundations that you established, brick by brick. 4. In 2020, Uber announced that it was cutting 3,000 jobs, just two weeks after announcing they were cutting 3,700 jobs. Dont talk about how difficult the decision was for you. Subject Line Hello If you live in a state that requires final earnings to be paid out immediately upon termination (a state like Massachusetts), you should be prepared with a final check. It is designed to help you lay off employees gracefully and with respect for the employees affected. WebWe look forward to talking with you. And, we'll continue building momentum around applications.We plan that this would result in an estimated reduction of 12,500 factory direct and professional employees over the next year. Take a few minutes to put yourself in the employees shoes and consider what questions you would have if you were in their position. Deliver the verbal notice. Press J to jump to the feed. We have prepared an information package that will be helpful to you throughout this transition period. Learn more by scheduling a demo. As you practice what you plan to say, role-play how the employee may react. Address any additional questions that arise, and if there is none, move on. How to Write the Perfect Goodbye Email to Co-Workers & Clients To conduct concise, yet compassionate, separation meetings in a respectful manner that inform employees that their jobs are being eliminated, To protect the corporate and employer brand, particularly regarding their reputation, for future recruitment, To minimize negative impact on employees leaving and staying, To hear and understand the message as it is intended, To know the resources available to them to assist in their transition and know what to do next, Human Resource and benefits transition information, to assist in employees transition, job search, and resume preparation. I know an invite from HR, by it's very nature, causes panic. Don't forget your contact information. Today ProPhase Labs has very low turnover and Ted is philosophical about layoffs. She also included a customized reference letter for each person. Re: Follow-up meeting; Follow-up on our talk about the campaign. endstream endobj startxref The subject line should be simple and straightforward. Leverage Manatal AI Recommendation to automate tasks and score applicants to identify the most relevant candidates in your database. We're seeing some signs of a recovery, but it comes off of a deep hole, with limited visibility as to its speed and shape. Alert the staff member that benefits will be discussed during this meeting. We appreciate everything you've done for the company and wish you the best of luck in your future success. We have to take these hard actions to stand strong on our own two feet, to secure our future, and to continue on our mission. This involves stating that a member of HR will reach out to the staff member with a phone call to set up a time to go over the layoff process. They can be expressed as a question, often the hardest being Why?. Within one year, only five employees remained from the original group; Ted streamlined his team by hiring only 10 people to replace those he let go. A notification meeting, or reduction in force (RIF) notification, is where the employer gives formal notice to an employee that his or her employment has ended. Termination letters give you a documented paper trail in the unfortunate event of a lawsuit. As a result, he decreased overhead by almost $2 million. It covers the three main elements that are commonly covered in a notification meeting. this morning, you are not affected. Designed for employees of all levels, industries, and backgrounds, INTOOs coaching-first, award-winning online platform accelerates career transition by connecting candidates with career coaches faster and by providing personalized guidance for each individual. While we plan to reduce the engineering in Beijing and San Diego, both sites will continue to have supporting roles, including affordable devices in Beijing and supporting specific US requirements in San Diego. WebWhat do I say in Layoff meeting invite? In the US and Canada, I can provide immediate clarity. This has been a very difficult decision and was not easily made. Benefit Carrier & Retirement Connectivity. In cases like these, offer support by, say, assuring him youll give a great reference or offering to introduce your contacts. The goal is to deliver the news to a colleague succinctly, with empathy and in a manner that allows the employee to retain their dignity. Alternately, you can have their personal belongings packed up during the termination meeting. As difficult as some of our changes are today, this direction deliberately aligns our work with the cross company efforts that Satya has described in his recent emails. Other reactions surface as pure emotion, with the four most common being anger, silence, denial, or threats. So we need to fundamentally change the way we operate. 6 essential offboarding email templates for departing How to Tell Someone Theyre Being Laid Off - Harvard 3 Examples of Termination Letters Done Right | Breezy HR Please refer to these tips as guidelines and best practices, and be sure to consult with existing protocols and legal counsel. Below is an employee layoff script that shows how a notification meeting might take place. Dara Khosrowshahis email is not as vague as the Microsoft layoff email, but not as clear and authentic as the Airbnb email. For example, you could say this from the letter example above: Due to this climate, we have come to the decision to eliminate These were our guiding principles: Map all reductions to our future business strategy and the capabilities we will need. As you compose and rehearse your script, we advise you to also pay close attention to the unscripted elementsadding a pause at the right moments, refraining from negative body language and facial expressions, and maintaining a calm pace and tone in your speech. If it's temporary, discuss the time frame for a potential return. For more information, download the Complete Guide: How to Conduct a Layoff Notification Meeting. I know this will cause pain for you and your families, especially now. Optimize your time management with calendar integrations and reminders. Designed for employees of all levels, industries, and backgrounds, INTOOs coaching-first, award-winning online platform accelerates career transition by connecting candidates with career coaches faster and by providing personalized guidance for each individual. Once the employee is in place, clearly state the reason for the meeting. Microsofts Executive VP, Stephen Elop, delivered the news via email. Dismissing an employee is one of the most unpleasant tasks of management. Prepare for the notification meeting. A Sample "Laid Off Letter" Template For HR - Careerminds A Human Resources representative will contact you within the next week to schedule a meeting. Another step in preparing for a termination is to have the correct people at the meeting. That would help give advice. To conduct concise, yet compassionate, separation meetings in a respectful manner that inform employees that Make it clear that the layoff/ RIT is caused by business necessity. This will allow you to deliver the message in the most consistent, professional, and humane manner. What the heck do I put in the invite that doesn't cause panic. Consider the impact of the layoff/RIT on the rest of your department. I thanked them, she says. Commonwealth Payroll & HR The companys objectives for the notification meeting are: The notification meeting objectives for the employee are: Ahead of the notification meeting, you should try to familiarize yourself with the circumstances that led to the decision to eliminate the employees position. Due to these decisions, Zhenya has decided it makes sense to move on from Uber. That is irrelevant, Stybel says. The outplacement firm should take over., Dont get sidetracked As the person whos losing her job absorbs whats happening, she might react emotionally. If not, enlist someone from HR. One important step in the RIF process is offering outplacement. If you're sending a goodbye letter to someone you've grown particularly close to, you can share a good memory, a funny moment, an inside joke, or even a compliment. First, I am thankful for everyone here at Airbnb. Every departing employee will have a 1:1 to receive the details of their individual package. Subject: A very difficult day, and what's next. Departing employees can opt-in to have profiles, resumes, and work samples accessible to potential employers. Weve also included a layoff employee script you can follow to help with the process. We no longer need to look far for the next enormous growth opportunity: we are sitting right on top of one. Including the recipients name can build trust and set the tone for the conversation. I have done my best to stay true to these principles. You should also be prepared to provide a copy of any prior warnings or progressive discipline documents received by the employee for incidents that led up to the termination. Communicating layoffs is an exercise that should be taken delicately. Be as clear and sensitive as possible as you explain that: A decision has been made to eliminate or reduce the time of some positions. This way, if the terminated employee has any questions like ones on COBRA or access to documents, there will be someone in the office to answer them vs. making them wait anxiously over the weekend. Together you can reflect on how it went and what you might have done differently, he says. Thank you for meeting with me today. Not only was the email heartfelt, but Airbnbs generosity shines through with the exceptions granted to the departed employees including 12 months of health insurance and the removal of the one-year equity cliff. Also avoid getting pulled into a discussion on the reasons behind the decision, such as being asked to explain why the particular employee was laid off and not someone else, or discussing performance issues which may have contributed to the decision. We are the team creating the hardware that showcases the finest of Microsoft's digital work and digital life experiences, and we will be the confluence of the best of Microsoft's applications, operating systems and cloud services.To align with Microsoft's strategy, we plan to focus our efforts. This ensures the interaction with employees about their development and benefits is as effective as it can be. Is now a good time? Customize your dashboard and access a full reporting and analytics suite. One of the most important ways we can honor those who are leaving is for them to know that their contributions mattered, and that they will always be part of Airbnbs story. Then the coronavirus hit us with a once-in-a-generation public health and economic crisis. When the conversation goes off course, we recommend referring back to the message points you opened with at the top of the meeting to get the conversation back on track. I've never had a harder day professionally than today, but Uber has consistently surprised me with the challenges it has thrown my way. Their refusal wont make a difference to the fact of their termination, but you should note their refusal to sign. Remember to speak slowly and calmly. You will receive your final paycheck by [Mention Date]. Since we cannot afford to do everything that we used to, these cuts had to be mapped to a more focused business. Heres how to manage the process in a way that is clear and respectful, whether youre terminating a single person or letting go of an entire team. Its likely to evoke a lot of mixed feelings: sympathy, sadness, and anxiety. For example, if the associate is being terminated for attendance, make sure that you have exact dates of absence. You can include a meeting date so that your manager is opening your mail and responding quickly. Manager: This decision was made after a long and careful review of the options, realizing that many good people would be affected. Schedule the meeting. Copyright 2023 Regents of the University of California. In order to prepare to terminate an associate, you need to be very clear about why the termination is happening and you need to be prepared to answer the employees questions. UC San Diego 9500 Gilman Dr. La Jolla, CA 92093 (858) 534-2230 We are pausing our efforts in Transportation and Airbnb Studios, and we have to scale back our investments in Hotels and Lux. I haven't thought about having the manager send out the invite, that is what I will do. When youve asked me about layoffs, Ive said that nothing is off the table. To begin, nail down the logistics. how do I respond to employees asking if they should be worried Webthe notification meeting. 5. People are rightfully staying home, and our Rides business, our main profit generator, is down around 80%. For those of you in the US and Canada who are staying on the Airbnb team, you will not receive a calendar invite. Be sure to have the final disciplinary documentation ready to present to the employee. If you have followed a progressive discipline policy, the associate is unlikely to be surprised, but this does not mean that the associate will be happy with the decision. Make sure you understand your objectives. Something went wrong while submitting the form. If youve been laid off, find out when youll receive your last paycheck and what it will include. 5) Executing the layoff Game Day How to Lay Off Employees Script: Do's and Don'ts - INTOO Meeting 3. WebI did it because I kind of feel like, in the past, I've done what I though you asked for only to find out it wasn't meeting your expectations. One important step in the RIF process is offering outplacement. A layoff email is used when a company is forced to lay off employees for reasons other than their own actions or performance, such as economic factors, relocation, outside factors, etc. Compassion. Be unwavering in our commitment to diversity. As we previewed last week, we have taken a lot of feedback and worked to provide strong severance benefits and other support for those leaving Uber, like healthcare coverage and an alumni talent directory. Your submission has been received! While there is no right time of day to tell someone he no longer has a job frankly, theyre all terrible, try to do it on Friday because it gives the person the weekend to deal with it, he says. Ive asked all Airbnb leaders to wait to bring their teams together until the end of this week out of respect to our teammates being impacted. Layoff Notice: Whats Expected of Employers If you have questions, contact [Name/Job Title]. Greet the employee and remember to address him/her by first name. If you expect the employee to behave this way, your best bet is to terminate the employee at the close of business during the last scheduled day of work for the week, which will usually be Friday afternoon. We share one that does it poorly (Microsoft), does it well (Airbnb), and does an above average effort (Uber). Create an account to follow your favorite communities and start taking part in conversations. Zhenya is customer-centric to core, and I am deeply grateful for all of her hard work. I would like you to know that this action is not easily taken and is made only after a long and careful review of many options. Below are 10 sample email subject lines for you to use in any situation where you need to discuss a one-on-one meeting. But it's the toughest challenges that are worthwhile, and I know even more strongly in my heart than I ever have that Uber is worth it, and more. Yep thats the one. In addition to the portfolio already planned, we plan to deliver additional lower-cost Lumia devices by shifting select future Nokia X designs and products to Windows Phone devices. How much should you let your emotions show? But no amount of small talk will soften the blow, and worse, it may cause confusion by making the news of the termination all the more unexpected than if it were delivered straight away. We plan to ramp down engineering work in Oulu. With our focus, we plan to consolidate the former Smart Devices and Mobile Phones business units into one phone business unit that is responsible for all of our phone efforts. Allow the employee time to read it and process the information. Also remember that once you've done the first termination, everyone following that will know why they are coming to your office. 1. Oftentimes the reaction of the person is shock or sadness, but the person could get angry. In light of this, Stybel recommends you make sure that the person has direct access to the door in case he gets emotional and needs to leave. Employee Messaging with Forms, Acknowledgements. Other company or external community resources. Prepare to present the information logically and sensitively; be brief and final. Our process started with creating a more focused business strategy built on a sustainable cost model. Holiday/black Friday subject lines. We will also provide four months of mental health support through KonTerra. Maybe the associate is just not a fit. We are closing or consolidating around 45 office locations globally, including winding down Pier 70 in San Francisco and moving some of those colleagues to our new HQ in SF. We must establish ourselves as a self-sustaining enterprise that no longer relies on new capital or investors to keep growing, expanding, and innovating.